Embedding Fonts MSOffice

MS Word

MS Word 2003

If you aren't sure if another user or recipient of your Microsoft Word 2003 document has a particular font, then you can simply embed the font to ensure they see the document displayed in the font you have chosen. Although doing this will increase your file size, it will also ensure that your document looks the way you want it to.

Instructions:

1. Start Microsoft Word 2003 and open an existing or create a new document that you want to embed a font into.

2. Choose "Tools;" click "Options" to open the dialog box.

3. Select the "Save" tab at the top of the "Options" dialog box to display the options related to saving in Microsoft Word.

4. Click to add a checkmark before the "Embed TrueType fonts" option. It is located in the "Save Options" section of the "Options" dialog box.

5. Add a checkmark before "Embed Characters In Use Only" if you have only used a few characters of the true type font in your current document. This will allow decrease your file size since you are only using a few characters of the font.

6. Select "OK" at the bottom to close the dialog box and save the settings that embed the font into your current Word document.

7. Continue to work on your Word document as usual. You will not be able to "see" that the font has been embedded into the document but this will ensure that the recipient or other users of the document will be able to view the font you are using.

MS Word 2007

Instructions:

1. Click the round Office logo in the upper-left corner of the Word 2007 window.

2. Click the "Word Options" button at the bottom of the menu that appears.

3. Click the word "Save" on the left side of the "Word Options" window.

4. Place a check in the box labeled "Embed fonts in the file."

5. Place a check in the box labeled "Embed only the characters used in the document" to have the final document be as small as possible when it is saved. Leave this box unchecked if you expect the recipient of the document to make changes to it.

6. Place a check in the box labeled "Do not embed common system fonts" to skip embedding fonts that the recipient is likely to have on their computer. If you know that the recipient is running a different operating system, leave this box unchecked.

7. Click "OK," then click the floppy disk icon in the upper-left corner of the screen or press "F12" to save your document.

MS Excel

TrueType fonts are the default computer fonts used in the Microsoft Windows operating system. Because Microsoft Excel uses fonts that are already present in your operating system, embedding a specific TrueType font in an Excel spreadsheet document can be done using tools native to that particular program. You don't need to download any additional add-ons or software packages to embed TrueType fonts in an Excel document, which makes this process extremely easy.

Instructions:

1. Open an Excel spreadsheet document by double-clicking on it, or create a new one by opening Excel via the "Start" menu, selecting "New" and then choosing "Spreadsheet" from the "File" menu.

2. Click inside one of the small boxes (cells) on screen. Use your keyboard to insert text into the document.

3. Use your mouse to highlight the text you inserted into your document in Step 2.

4. Click the "Font" drop-down menu to reveal a list of all the TrueType fonts available in Microsoft Excel. The name of each font is written in the style of that particular font, so browse until you find one you like. Click on the name to select it. This will automatically change the highlighted text from Step 3 to reflect that TrueType font. The TrueType font will now be embedded in the Excel document.

MS PowerPoint

When you create a presentation in PowerPoint on a computer that uses one set of fonts, those fonts may not look the same when you open the same presentation on another computer that has different fonts installed. You may be able to solve this behavior by saving (or embedding) your fonts in the presentation.

PowerPoint 2003 or earlier versions of PowerPoint

1. Start PowerPoint, and then open the presentation that you want.

2. On the File menu, click Save As.

3. On the Tools menu in the Save As dialog box, click Save Options.

4. Click to select the Embed TrueType fonts check box, and then click OK.

PowerPoint 2007

1. Start PowerPoint 2007, and then open the presentation that you want.

2. Click the Microsoft Office Button, and then click Save As.

3. On the Tools menu in the Save As dialog box, click Save Options.

4. Click to select the Embed fonts in the file check box, and then click OK.

REFERENCES:

How to Embed a Font in a Word Document 2003

How to Embed a Font in a Word Document 2007

How to Embed TrueType Font in Excel

How to embed fonts in PowerPoint